To backup Outlook emails to an external hard drive make sure it is connected. Select Outlook Data File (.pst) > Next> Select Inbox to export or double click it to select other folder > Next. Launch Microsoft Outlook > log in > Click File > Open & Export > click Import/Export. NOTE: If Outlook is accessible and connected to the Exchange server, only then the method will work. Using it you can save other Outlook mailbox items like Contacts, Tasks, Notes, etc. Also, using the Outlook Import/Export Wizard, you can store Outlook emails saved in an OST to PST file format. It will help automatically backup and store Outlook emails to a hard drive. Instead of using a backup tool, if you like using the built-in features use Outlook’s Import/Export feature. Method 2. How to Save Outlook Emails to the hard drive via Import/Export Wizard
Along with this, you can also transfer the Outlook emails from one system to another. Wait for the process to finish, the professional email backup will have a copy of all the selected emails saved. Step 6: Once the files and backup location are selected, click Proceed to save emails from Outlook to the hard drive or the storage device you want to use. Step 5: Specify the backup location to save emails from Outlook 365 to the hard drive. Step 4: Connect Outlook > enter the password > select Outlook emails that you want to backup. Launch the Outlook email backup software. Close the Rules and Alerts dialog box.Step 2. Now all emails whose subjects contain the keyword of comment are copied to the specified folder.Ĩ. (2) Check options as you need in the Step 2 section Click the Next button in the Rules Wizard (Are there any exceptions?) directly. (3) In the Rules and Alerts dialog box, specify the folder you will copy emails to, and click the OK button Ħ. (2) Click the linked text of specified in the Step 2 section (1) Check the move a copy to the specified folder option
In the Rules Wizard (what do you want to do with the message?), please do as below screenshot shown: (3) add the keyword comment in the Search Text dialog box and click the OK button (2) click the linked text of specific words in the Step 2 section (1) check the with specific words in the subject option, In my case, I need to copy all emails whose subjects contain the keyword of comment. In the Rules Wizard (which condition(s) do you want to check?), please set the filter criteria as you need. In the Rules Wizard, please click to highlight the Apply rule on messages I receive option, and click the Next button.
In the Rules and Alerts dialog box, please click the New Rule button. Select the mail folder you will create the rule for, and click Home > Rules > Manage Rules & Alerts. This method will guide you to create an Outlook rule to automatically copy emails to another folder by the specified subject keywords in Outlook.
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